Privacy Policy

Effective date: 22 July 2026
Last updated: 22 July 2026

This Privacy Policy explains how Shadowgate Partners ("Shadowgate Partners," "we," "us," or "our") collects, uses, discloses, and safeguards personal information when you visit shadowgatepartners.com (the "Site"), apply to roles, or otherwise use our recruiting and related services (the "Services"). This is the complete statement of our privacy practices.

Depending on your location and engagement, the contracting entity is either:

• Shadowgate Partners, Inc. (United States), 13800 Coppermine Road, Herndon, Virginia, 20171, +1 571-568-6006; or
• Shadowgate Partners Pty Ltd (ACN 686 592 156) (Australia), Level 9, 2 Phillip Law St, Canberra, ACT, 2601, +61 02 6243 4803.

1. Information We Collect

We collect the following categories of personal information:

• Identifiers and contact details - name, email address, postal address, telephone and mobile numbers.
• Professional and employment information - resume/CV, work history, qualifications, references, security-clearance status where you choose to provide it, and other information relevant to recruiting.
• Application content - information you submit through forms, applications, or messages on the Site.
• Communications data - records of your correspondence with us by email, phone, and SMS.
• Technical and usage data - IP address, device and browser type, and pages viewed, collected automatically through cookies and similar technologies.

2. How We Collect Information

We collect information directly from you when you submit a form or application, contact us, or opt in to communications; automatically as you use the Site; and, where permitted by law, from third-party sources such as professional networking platforms and references you provide.

3. How We Use Information

We use personal information to provide and improve the Services; to evaluate and progress your candidacy; to match you with potential positions; to communicate with you by email, phone, and, where you have opted in, SMS; to maintain the security and integrity of the Site; and to comply with legal obligations. Our lawful bases for processing include your consent, the performance of a contract, our legitimate interests in operating a recruiting business, and compliance with law.

4. How We Share Information

We may disclose personal information to: prospective employers and clients in connection with your candidacy and with your knowledge; service providers and subcontractors who perform functions on our behalf (such as hosting, our recruiting platform, and customer-support tools) under confidentiality obligations and only as needed to provide those services; and legal, regulatory, or governmental authorities where required by law. We do not sell your personal information.

• ‍Mobile Information Sharing Exception: No mobile phone numbers, SMS opt-in data, or consent will be shared, sold, rented, or leased with any third parties, affiliates, or prospective employers for marketing, promotional, or any other purposes.

5. Cookies and Tracking

The Site uses cookies and similar technologies to operate, secure, and improve the Site and to understand usage. You can control cookies through your browser settings; disabling some cookies may affect Site functionality.

6. Mobile Information and SMS Text Messaging

If you provide your mobile number and opt in via our website form, you may receive SMS text messages from Shadowgate Partners about recruiting, including contact about positions that may be a good fit and communication during the recruiting process. Messages are sent through our recruiting platform (Loxo) using Twilio.

• Message frequency varies based on your recruitment activity.
• Message and data rates may apply.
• You can opt out at any time by replying STOP to any text message. After you send "STOP," we will send a confirmation message and you will no longer receive SMS messages from us.
• Reply HELP for assistance, or contact us at +1 571-568-6006 (US), +61 02 6243 4803 (AU), or daniel@shadowgatepartners.com.
• Agreeing to receive SMS messages is not a condition of applying for any role or receiving our Services.

Strict Non-Sharing Disclosure:No mobile information will be shared, sold, rented, or disclosed to third parties or affiliates for marketing or promotional purposes. Text messaging originator opt-in data and consent will not be shared with any third parties or prospective employers under any circumstances. All categories of information described in this Privacy Policy exclude text messaging originator opt-in data and consent.

7. Data Retention

We retain personal information for as long as necessary to provide the Services, to maintain candidate records for future opportunities where you have consented, and to meet legal, accounting, and reporting requirements, after which we securely delete or de-identify it.

8. Data Security

We maintain reasonable administrative, technical, and physical safeguards designed to protect personal information against unauthorized access, loss, misuse, or alteration. No method of transmission or storage is completely secure, and we cannot guarantee absolute security.

9. Your Privacy Rights

United States. Depending on your state of residence, you may have the right to access, correct, delete, or receive a copy of your personal information, and to opt out of certain processing. We do not sell personal information or share it for cross-context behavioral advertising. To exercise these rights, contact us using the details below; we will not discriminate against you for doing so.

Australia. Consistent with the Privacy Act 1988 (Cth) and the Australian Privacy Principles, you may request access to and correction of the personal information we hold about you, and may complain about the handling of your personal information. If you are not satisfied with our response, you may contact the Office of the Australian Information Commissioner (oaic.gov.au).

10. International Transfers

Because we operate in the United States and Australia, your personal information may be transferred to, stored in, and processed in a country other than your own. Where required, we take steps to ensure such transfers are subject to appropriate safeguards.

11. Children's Privacy

The Site and Services are intended for individuals who are at least 18 years old. We do not knowingly collect personal information from children. If you believe a child has provided us information, please contact us so we can delete it.

12. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. Changes take effect when posted, as shown by the "Last updated" date above. If the changes are material, we will take reasonable steps to notify you.

13. Contact Us

For questions about this Privacy Policy or to exercise your rights, contact:

Shadowgate Partners, Inc., 13800 Coppermine Road, Herndon, Virginia, 20171. Phone: +1 571-568-6006.
Shadowgate Partners Pty Ltd, Level 9, 2 Phillip Law St, Canberra, ACT, 2601. Phone: +61 02 6243 4803.
Email: daniel@shadowgatepartners.com

Terms and Conditions

Effective date: 20 July 2026
Last updated: 22 July 2026

These Terms and Conditions ("Terms") govern your access to and use of the website at shadowgatepartners.com (the "Site") and the recruiting and related services offered through it (the "Services"), operated by Shadowgate Partners.

Depending on your location and the nature of your engagement, the contracting entity is either:

• Shadowgate Partners, Inc. (United States), 13800 Coppermine Road, Herndon, Virginia, 20171, +1 571-568-6006; or
• Shadowgate Partners Pty Ltd (ACN 686 592 156) (Australia), Level 9, 2 Phillip Law St, Canberra, ACT, 2601, +61 02 6243 4803.

We refer to these together as "Shadowgate Partners," "we," "us," or "our." The relevant contracting entity will be identified in any formal agreement.

By accessing or using the Site or Services, you agree to these Terms. If you do not agree, please do not use the Site or Services.

1. Eligibility

You must be at least 18 years old and able to enter into a legally binding contract to use the Site and Services. By using the Site, you confirm that you meet these requirements.

2. The Services

Shadowgate Partners provides recruitment, candidate sourcing, and related consulting services, including in the defense, intelligence, and space sectors. The Site lets you learn about our Services, submit applications and information, and communicate with us. We may change, suspend, or stop any part of the Site or Services at any time.

3. Applications and Candidate Information

When you apply to a role or submit information through the Site, you agree that the information you provide is accurate, current, and complete, and that you have the right to share it. You are responsible for the content you submit. We use, store, and process your information to provide the Services. How we collect, use, and safeguard your personal information is described in the Privacy Policy section of this page.

4. Communications and Consent (Email, Phone, and SMS)

By giving us your contact details and engaging with us, you agree that we may contact you by email, phone, and, where you have opted in, by SMS text message about recruiting and the Services.

SMS and Text Messaging Terms

These SMS terms apply if you opt in to receive text messages from Shadowgate Partners. Messages are sent through our recruiting platform (Loxo) using Twilio.

• Program description. When you give us your mobile number and opt in, you agree to receive SMS text messages from Shadowgate Partners about recruiting. This includes contact about positions that may be a good fit and communication during the recruiting process.
• Message frequency. Message frequency varies.
• Cost. Message and data rates may apply, depending on your mobile carrier's plan.
• Opt-out. You can cancel SMS messages at any time by replying STOP. After you send "STOP," we will send a confirmation message and you will no longer receive SMS messages from us. To opt back in, sign up again the way you did the first time.
• Help. For help, reply HELP, or contact us at +1 571-568-6006 (US) or +61 02 6243 4803 (AU), or at daniel@shadowgatepartners.com.
• Carrier disclaimer. Carriers are not liable for delayed or undelivered messages.
• Privacy. No mobile information will be shared with third parties or affiliates for marketing or promotional purposes. Your mobile opt-in and consent data are never sold, rented, or shared with third parties, affiliates, or lead-generation companies. All the above categories exclude text messaging originator opt-in data and consent; this information will not be shared with any third parties.

Agreeing to receive SMS messages is not a condition of applying for any role or of receiving our Services.

5. Acceptable Use

You agree not to:

• Use the Site or Services for any unlawful purpose or in breach of these Terms;
• Submit false, misleading, or fraudulent information;
• Interfere with or disrupt the Site, its security, or its infrastructure;
• Try to gain unauthorized access to any part of the Site or related systems; or
• Use automated means to access, scrape, or collect data from the Site without our prior written consent.

6. Intellectual Property

The Site and its contents, including text, graphics, logos, trademarks, and software, are owned by or licensed to Shadowgate Partners and are protected by applicable intellectual property laws. You may not copy, reproduce, distribute, or create derivative works from any part of the Site without our prior written permission.

7. Third-Party Links

The Site may link to third-party websites or services that we do not control. We are not responsible for the content, policies, or practices of any third-party sites, and you use them at your own risk.

8. Disclaimers

The Site and Services are provided on an "as is" and "as available" basis. To the fullest extent permitted by law, Shadowgate Partners disclaims all warranties, express or implied, including warranties of merchantability, fitness for a particular purpose, and non-infringement. We do not warrant that the Site will be uninterrupted, error-free, or secure. Nothing in these Terms excludes, restricts, or modifies any consumer guarantee, right, or remedy that cannot lawfully be excluded, including under the Australian Consumer Law.

9. Limitation of Liability

To the fullest extent permitted by law, Shadowgate Partners will not be liable for any indirect, incidental, special, consequential, or punitive damages, or for any loss of profits or revenue, arising out of or relating to your use of the Site or Services. Where liability cannot be excluded but can be limited, our liability is limited to the maximum extent permitted by law.

10. Indemnification

You agree to indemnify and hold harmless Shadowgate Partners and its officers, directors, employees, and agents from any claims, liabilities, damages, and expenses (including reasonable legal fees) arising out of your use of the Site or Services or your breach of these Terms.

11. Privacy

How we collect, use, and share personal information is described in the Privacy Policy section above. By using the Site, you consent to the practices described there.

12. Changes to These Terms

We may update these Terms from time to time. Changes take effect when posted, as shown by the "Last updated" date above. If you keep using the Site after changes are posted, you accept the revised Terms.

13. Governing Law

If you are engaging with Shadowgate Partners, Inc. or are located in the United States, these Terms are governed by the laws of the Commonwealth of Virginia, USA, without regard to its conflict-of-laws rules, and you submit to the courts located there.

If you are engaging with Shadowgate Partners Pty Ltd or are located in Australia, these Terms are governed by the laws of the Australian Capital Territory, Australia, and you submit to the courts of that jurisdiction.

14. Contact Us

You can direct questions about these Terms to:

Shadowgate Partners, Inc., 13800 Coppermine Road, Herndon, Virginia, 20171. Phone: +1 571-568-6006.
Shadowgate Partners Pty Ltd, Level 9, 2 Phillip Law St, Canberra, ACT, 2601. Phone: +61 02 6243 4803.
Email: daniel@shadowgatepartners.com

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